Workflow

Documentation

Create reports, certificates, medical certificates, and applications — or upload your own documents and save them as context within the file. Everything is pseudonymized and encrypted.

User Guide › Documentation
Overview

Three Ways to Document

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Create a report

AI generates a draft based on the contents of the dossier
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Upload document

Upload existing documents and store them in pseudonymized form
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Notes

Record professional assessments and observations

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Create a report

mentalhealthGPT drafts for official reports and forms directly from the contents of the case file — progress reports, brief medical certificates, applications, or statements.

  1. Open the "Documents" tab in the folder
  2. Select the "Reports" tab
  3. Select report type — e.g., progress report, medical certificate, brief statement, or application
  4. mentalhealthGPT erstellt einen Entwurf auf Basis der Sitzungen und hochgeladenen Dokumente im Dossier
  5. Review and edit the draft — you retain full control over the text
  6. Export the report or process it directly

💡 Formular nicht im Katalog? Über «Vorlage anfragen» schlagen Sie uns ein Formular vor, das im Vorlagenkatalog noch fehlt. Bei Fragen erreichen Sie uns über Kontakt.

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Upload document

Preliminary documentation, assessments, previous reports — uploaded documents are available in the dossier for reference. Personal data is pseudonymized in the process.

  1. Open the "Documents" tab in the folder
  2. Select the "Files" tab and click "Upload File"
  3. mentalhealthGPT the text and suggests personal data for pseudonymization
  4. Review the suggestions and confirm the pseudonymization
  5. The document will then be available as encrypted content in the dossier

🔒 The original document is deleted after processing. Only the pseudonymized, encrypted content remains in the file.

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Write notes

Your own observations, professional assessments, or personal impressions — anything the microphone doesn't pick up should be noted in the file.

  1. Open the "Notes" tab in the dossier
  2. Click "New Note"
  3. Enter observations, impressions, or assessments — e.g., body language, mood, treatment considerations
  4. Notiz speichern — sie wird verschlüsselt im Dossier abgelegt
Privacy Policy

How Your Documents Are Protected

This information applies to documents in the dossier. Documents in the context library are not personally identifiable and are not pseudonymized.

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Original files will be deleted

Original files are deleted after processing. Only the pseudonymized, encrypted content is stored.

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Pseudonymization before storage

Personal data is identified and pseudonymized before being stored. You decide which data to replace.

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Verschlüsselung

Alle Inhalte werden mit AES-256-GCM verschlüsselt gespeichert. Die echten Namen sind nur mit Ihrem persönlichen Schlüssel lesbar; entschlüsselt wird auf unserer Seite nur kontrolliert, in unseren eigenen Verarbeitungsdiensten, und jede Entschlüsselung wird protokolliert.

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Data storage in Switzerland

Dossierinhalte werden verschlüsselt in der Schweiz gespeichert; für KI-Anfragen werden pseudonymisierte Inhalte an Modelle in der EU beziehungsweise der Schweiz übermittelt. mentalhealthGPT ist auf die Anforderungen von nDSG und DSGVO ausgelegt.

Frequently asked questions

Questions about the documentation

Answers to the most important questions.

What file formats are supported for uploads?

PDF, Word documents (.docx), and text files (.txt) are supported. For other formats, we recommend converting them to PDF first.

What happens to the original document after it is uploaded?

The original document is deleted after processing. Only the pseudonymized, encrypted content remains in the file. It is not possible to restore the original.

Can I use my own report templates?

Im Vorlagenkatalog stehen vordefinierte Berichte und Formulare zur Verfügung. Fehlt Ihnen ein Formular, schlagen Sie es über «Vorlage anfragen» vor.

Are documents in the context library also pseudonymized?

No. Documents in the Context Library are not personally identifiable — they contain therapeutic methods, protocols, or professional guidelines, not client information. Pseudonymization is neither intended nor required in this context.

Are the documentation features designed to comply with the nDSG and GDPR?

Ja. Dossierinhalte werden verschlüsselt in der Schweiz gespeichert; für KI-Anfragen werden pseudonymisierte Inhalte an Modelle in der EU beziehungsweise der Schweiz übermittelt. Verschlüsselung, Pseudonymisierung und eine kontrollierte, protokollierte Verarbeitung schützen Ihre Inhalte. Weitere Informationen: Datenschutz & Sicherheit.